Use case
Use case3 min readBy The Data Workers Team

Spend and vendor analytics data, run by agents

AP, procurement and contract data use different vendor names, so spend by vendor is guesswork. Here is how Data Workers runs it instead.

Key takeaways

  • •The problem today. AP, procurement and contract data use different vendor names, so spend by vendor is guesswork.
  • •What changes. Agents resolve vendor identity across systems, tie spend to contracts and keep analytics current.
  • •What stays with your people. Supplier decisions: contracts depend on them.
  • •The result. Spend by vendor is accurate and current.

The problem today

AP, procurement and contract data use different vendor names, so spend by vendor is guesswork.

What changes with Data Workers

Agents resolve vendor identity across systems, tie spend to contracts and keep analytics current.

The workflow: Connectors agent (get_connector_status) → Pipeline Building agent (generate_pipeline) → Quality Monitoring agent (run_quality_check) → Quality Monitoring agent (get_anomalies).
Fig. 1:The workflow: Connectors agent (get_connector_status) → Pipeline Building agent (generate_pipeline) → Quality Monitoring agent (run_quality_check) → Quality Monitoring agent (get_anomalies).

The workflow, step by step

  1. 1.The Connectors agent calls get_connector_status and lands AP, procurement and contracts.
  2. 2.The Pipeline Building agent calls generate_pipeline and resolves vendor identity.
  3. 3.The Quality Monitoring agent calls run_quality_check and ties spend to contracts.
  4. 4.The Quality Monitoring agent calls get_anomalies and flags off-contract spend.

The impact metrics we move

  • •Vendor spend refresh: from about 2 weeks to 4 h
  • •Off-contract spend flagged: from about a month to ~1 h
  • •Vendor identity resolved: from about a week to 2 h
Time to complete, current practice (black) vs. with Data Workers (green). Illustrative.
Fig. 2:Time to complete, current practice (black) vs. with Data Workers (green). Illustrative.

What goes on autopilot

  • •Vendor identity is maintained, so spend rolls up correctly.
  • •Off-contract spend is flagged, so savings are found early.

Where your people stay in charge

Supplier decisions always go to a named approver, because contracts depend on them. Everything starts at L1, observing only, and autonomy rises only on evidence.

The pilot

  • •Scope. Spend analytics for the top 100 vendors.
  • •First week. Agents run at L1, observing only, and show the fixes they would have made, with receipts.
  • •By week two. The routine work above runs on its own; anything sensitive stays with a named approver.
  • •At day 30. We review the impact metrics against your baseline:
  • •Vendor spend refresh: from about 2 weeks to 4 h
  • •Off-contract spend flagged: from about a month to ~1 h
  • •Vendor identity resolved: from about a week to 2 h
  • •Cost. Start with a pilot ($7,500 one-time, credited in full against the first year). Scale is from $1,000 a month and Enterprise from $3,000 a month, billed annually, with unlimited seats, no usage meter and no markup on model spend. See pricing.

Related: The finance and accounting page · The full team playbook

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