Use case
Use case3 min readBy The Data Workers Team

Accruals and prepaids data, run by agents

Accrual schedules live in spreadsheets, and missed or stale accruals surface in review. Here is how Data Workers runs it instead.

Key takeaways

  • •The problem today. Accrual schedules live in spreadsheets, and missed or stale accruals surface in review.
  • •What changes. Agents keep accrual and prepaid schedules tied to source contracts and invoices and flag missing or stale entries.
  • •What stays with your people. Accrual and prepaid entries: they affect reported results.
  • •The result. No missed accruals at review.

The problem today

Accrual schedules live in spreadsheets, and missed or stale accruals surface in review.

What changes with Data Workers

Agents keep accrual and prepaid schedules tied to source contracts and invoices and flag missing or stale entries.

The workflow: Connectors agent (get_connector_status) → Quality Monitoring agent (run_quality_check) → Quality Monitoring agent (get_anomalies) → Autonomous Data-Conductor (request_governance_review).
Fig. 1:The workflow: Connectors agent (get_connector_status) → Quality Monitoring agent (run_quality_check) → Quality Monitoring agent (get_anomalies) → Autonomous Data-Conductor (request_governance_review).

The workflow, step by step

  1. 1.The Connectors agent calls get_connector_status and lands contracts and invoices.
  2. 2.The Quality Monitoring agent calls run_quality_check and checks schedules against sources.
  3. 3.The Quality Monitoring agent calls get_anomalies and flags missing accruals.
  4. 4.The Autonomous Data-Conductor calls request_governance_review and routes entries for approval.

The impact metrics we move

  • •Schedule check: from about a week to 15-20 min
  • •Missing accrual flagged: from about 2 weeks to under 1 h
  • •Schedule refresh: from about 3 days to 2 h
Time to complete, current practice (black) vs. with Data Workers (green). Illustrative.
Fig. 2:Time to complete, current practice (black) vs. with Data Workers (green). Illustrative.

What goes on autopilot

  • •Schedules tie to source documents, so nothing is missed.
  • •Stale entries are flagged, so review is clean.

Where your people stay in charge

Accrual and prepaid entries always go to a named approver, because they affect reported results. Everything starts at L1, observing only, and autonomy rises only on evidence.

The pilot

  • •Scope. Accrual checks for one cost center group.
  • •First week. Agents run at L1, observing only, and show the fixes they would have made, with receipts.
  • •By week two. The routine work above runs on its own; anything sensitive stays with a named approver.
  • •At day 30. We review the impact metrics against your baseline:
  • •Schedule check: from about a week to 15-20 min
  • •Missing accrual flagged: from about 2 weeks to under 1 h
  • •Schedule refresh: from about 3 days to 2 h
  • •Cost. Start with a pilot ($7,500 one-time, credited in full against the first year). Scale is from $1,000 a month and Enterprise from $3,000 a month, billed annually, with unlimited seats, no usage meter and no markup on model spend. See pricing.

Related: The finance and accounting page · The full team playbook

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