Use case
Use case3 min readBy The Data Workers Team

Freight cost and audit data, run by agents

Invoices, rates and shipment data arrive separately, and overcharges are found months later, if at all. Here is how Data Workers runs it instead.

Key takeaways

  • •The problem today. Invoices, rates and shipment data arrive separately, and overcharges are found months later, if at all.
  • •What changes. Agents match every invoice to rates and shipments on arrival and route exceptions to the auditor.
  • •What stays with your people. Payment and dispute decisions: money moves on them.
  • •The result. Overcharges are caught before payment.

The problem today

Invoices, rates and shipment data arrive separately, and overcharges are found months later, if at all.

What changes with Data Workers

Agents match every invoice to rates and shipments on arrival and route exceptions to the auditor.

The workflow: Data Ingestion agent (get_connector_status) → Quality Monitoring agent (run_quality_check) → Incident Debugging agent (get_root_cause) → Autonomous Data-Conductor (request_governance_review).
Fig. 1:The workflow: Data Ingestion agent (get_connector_status) → Quality Monitoring agent (run_quality_check) → Incident Debugging agent (get_root_cause) → Autonomous Data-Conductor (request_governance_review).

The workflow, step by step

  1. 1.The Data Ingestion agent calls get_connector_status and lands invoices.
  2. 2.The Quality Monitoring agent calls run_quality_check and matches invoices to rates.
  3. 3.The Incident Debugging agent calls get_root_cause and explains exceptions.
  4. 4.The Autonomous Data-Conductor calls request_governance_review and routes disputes.

The impact metrics we move

  • •Invoice matched: from about a week to minutes
  • •Exception explained: from about 2 days to under 1 h
  • •Accrual refresh: from about a week to 4 h
Time to complete, current practice (black) vs. with Data Workers (green). Illustrative.
Fig. 2:Time to complete, current practice (black) vs. with Data Workers (green). Illustrative.

What goes on autopilot

  • •Every invoice is matched on arrival, so overcharges are caught before payment.
  • •Accruals refresh weekly, so finance closes on time.

Where your people stay in charge

Payment and dispute decisions always go to a named approver, because money moves on them. Everything starts at L1, observing only, and autonomy rises only on evidence.

The pilot

  • •Scope. Invoice matching for top carriers.
  • •First week. Agents run at L1, observing only, and show the fixes they would have made, with receipts.
  • •By week two. The routine work above runs on its own; anything sensitive stays with a named approver.
  • •At day 30. We review the impact metrics against your baseline:
  • •Invoice matched: from about a week to minutes
  • •Exception explained: from about 2 days to under 1 h
  • •Accrual refresh: from about a week to 4 h
  • •Cost. Start with a pilot ($7,500 one-time, credited in full against the first year). Scale is from $1,000 a month and Enterprise from $3,000 a month, billed annually, with unlimited seats, no usage meter and no markup on model spend. See pricing.

Related: The logistics and transportation hub · The full team playbook

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